Post-award guidelines for all project directors

The following checklist provides a summary of those steps and additional information and guidelines that must be followed by every TPS Midwest Region grant recipient.

Download a PDF Copy of the Post-Award Guidelines here.

 

Once receiving approval for your granting project

1. Return a signed Subrecipient Form to Dr. Judy Bee. If you did not receive this document, please notify the same. You or the person identified as your institution's business official will receive a Subaward Agreement document from Illinois State University's Research and Sponsored Programs Office. Please sign and return once received.
2. Return the received W-9 form for reimbursement to Dr. Judy Bee. If you did not receive this document, please notify the same.
3. Submit a brief description of your project to Dr. Judy Bee or Joseph Skotzke. This description will be added to the Teaching with Primary Sources Midwest Region website.
4. Join the TPS Teachers Network.  and join the TPS Midwest Region Group. Start a discussion by posting a brief description of your project.
5. Join the TPS Consortium by completing the linked survey.

Project communication guidelines

• Include the following acknowledgement of TPS funding in promotional and grant-related materials:

  “This {insert the name of your activity, program, workshop, product etc.} is sponsored in part by the Library of Congress Teaching with Primary Sources Midwest Region Program, located at Illinois State University. Content created and featured in partnership with the TPS Midwest Region does not indicate an endorsement by the Library of Congress.

• Refer to the Library of Congress as the “Library” after the initial reference. Without exception, do not refer to the Library of Congress by an acronym, such as “LC” or “LOC.”

  Examples: “As the nation’s oldest federal cultural institution, the Library of Congress …”
  “Recently, the Library announced a new poet laureate …”

• Refer to Teaching with Primary Sources as TPS after the first mention.

• Refrain from the use of the Library of Congress or TPS logo. The use of the Library’s logo is not permitted.

• Follow the suggested guidelines when using primary source images from the Library of Congress in external communications. The suggested guidelines:

  • Sources are digitally available from www.loc.gov.
  • Sources are linked to the loc.gov item record or include a citation on the same page

Ongoing project management

• Require your participants to complete a Regional Participant Survey questionnaire following the conducting of a series of TPS sponsored events. You must also submit a Participant Roster per Library requirements.
• Submit quarterly reports during the length of your project's duration. Quarterly reports are due January 1st, April 1st, July 1st, and October 1st to outline events completed in the previous quarter.
• Submit reimbursement documents quarterly to Dr. Judy Bee. All receipts and appropriate supporting documents must be available at your institution in the unlikely event of an audit. More details about supporting documentation for your invoice can be found on the Formats and Examples page.
• Submit a final report and project materials and/or any products created by your project electronically to Dr. Judy Bee within 30 days of project completion. We appreciate your willingness to complete this task in an effort to determine your project's sustainability efforts beyond its funding cycle.
• Upload all created products and materials to the Consortium Created Materials page. 
• Submit a final invoice to Dr. Judy Bee following the completion of all items on this checklist for final reimbursement.

If you have any questions, please contact us!